Privacy Policy

Effective Date: May 2026  |  Website: headlandsops.com

Last Updated: May 2026

1. Introduction

Headlands Ops (“Headlands Ops,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit headlandsops.com (the “Site”). By using the Site, you agree to the practices described here.

2. Information We Collect

2.1  Information You Provide

When you submit our contact form, we may collect:

  • Your name
  • Email address
  • Company name
  • Any other information you include in your message

2.2  Information Collected Automatically

We use analytics tools and tracking technology to collect data about Site usage, including:

  • IP address (anonymized where possible)
  • Browser type and version
  • Pages visited and time spent on each page
  • Referring URL and exit pages
  • Device type and operating system
  • A unique visitor identifier used to recognize returning visitors

This data is collected via cookies and similar tracking technologies. See our Cookie Policy at headlandsops.com/legal/cookie-policy for full detail on every cookie we set.

3. How We Use Your Information

We use the information we collect to:

  • Respond to inquiries submitted through the contact form
  • Identify and track leads and prospects in our CRM
  • Understand how visitors use the Site and improve our content
  • Monitor and analyze traffic patterns and performance
  • Measure the effectiveness of marketing campaigns (when running paid advertising)
  • Comply with legal obligations

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

4. How We Share Your Information

We may share your information with the following categories of third parties, each acting as a data processor on our behalf:

4.1  Analytics Providers

  • Google Analytics (Google LLC) — Aggregated, anonymized website usage data. Privacy policy: policies.google.com/privacy.
  • Fathom Analytics — Privacy-first analytics that does not collect personal data or use persistent tracking cookies. Privacy policy: usefathom.com/privacy.

4.2  CRM and Marketing Platform

  • HubSpot, Inc. — We use HubSpot tracking code on the Site and HubSpot CRM to manage contact form submissions and track visitor engagement. When you submit our contact form, your information is stored in HubSpot. HubSpot also sets cookies to identify returning visitors and associate their activity with CRM records. HubSpot acts as a data processor under a data processing agreement with us. Privacy policy: legal.hubspot.com/privacy-policy.

4.3  Advertising Platforms (when campaigns are active)

  • Meta Platforms, Inc. (Facebook / Instagram) — We may use the Meta Pixel to measure ad conversions and build custom audiences. Meta’s data policy: facebook.com/privacy/policy.
  • Google LLC (Google Ads) — We may use Google Ads conversion tracking to measure campaign performance. Privacy policy: policies.google.com/privacy.

Advertising platform cookies are only active when we are running paid campaigns. We do not share your personal information with these platforms for purposes unrelated to our own marketing.

4.4  Other Disclosures

  • Legal authorities: If required by law, court order, or regulatory process.
  • Business transfers: In connection with a merger, acquisition, or sale of all or substantially all of our business.

5. Cookies and Tracking Technologies

We use cookies for analytics, CRM tracking, and (when advertising) conversion measurement. A full cookie table including every cookie name, provider, purpose, and expiry is available in our Cookie Policy: headlandsops.com/legal/cookie-policy.

You can opt out of non-essential cookies through your browser settings or via the provider-specific opt-out links in our Cookie Policy.

6. Data Retention

Contact form submissions and associated CRM records are retained for as long as the business relationship is active and for a reasonable period thereafter. Analytics data is retained per each provider’s default settings. You may request deletion of your personal data at any time (see Section 8).

7. Data Security

We implement reasonable administrative and technical safeguards to protect information submitted through the Site. All third-party processors we use are required to maintain appropriate security standards. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

8. Your Rights and Choices

Depending on your location, you may have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate data
  • Request deletion of your personal information
  • Object to or restrict certain processing
  • Opt out of analytics and advertising tracking (see Cookie Policy)

To exercise any of these rights, contact us at privacy@headlandsops.com. We will respond within 30 days.

9. California Residents (CCPA)

If you are a California resident, you have the right to know what personal information we collect, the right to request deletion, and the right to opt out of any sale of personal information. We do not sell personal information. For California privacy inquiries, contact us at the address below.

10. Third-Party Links

The Site may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their policies separately.

11. Children’s Privacy

The Site is not directed to children under 13. We do not knowingly collect personal information from children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated policy on this page with a revised effective date. Continued use of the Site after changes constitutes acceptance of the updated policy.

13. Contact Us

For privacy-related questions or requests:

  • Headlands Ops
  • Email: privacy@headlandsops.com
  • Website: headlandsops.com/legal/privacy-policy